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Posted: Thursday, July 6, 2017 6:10 PM

POSITION TITLE: Administrative Assistant II (to the Director of Facilities Management)POSITION SUMMARY:Under supervision of the Director of Facilities Management the position of Administrative Assistant II is responsible for performing a broad range of clerical and administrative duties for the entire department.DUTIES / RESPONSIBILITIES:* Assist the Director with internal and external communications (eg schedule; prioritize mail; screen telephone calls and walk-in visitors; draft correspondence, forms, and graphs; research, organize and document various information).* Prioritize and track multiple demands from department staff and other departments for the Director.* Provide administrative support and project coordination for various departmental staff as assigned by the Director.* Performs complex tasks within a work plan or project.* Set-up and maintenance of files and record systems.All such documents and files should be easily retrievable upon request.* Prepare accurate routine reports and presentation materials for meetings, presentations, minutes etc. as assigned by the Director.* Develop and/or maintain data bases of information and information tracking. This includes but not limited to project timelines, project assignments, invoices, expense allocations and vendors/contractors.* Coordinate meetings with clients, vendors, other departments and/or the community on routine matters as instructed by Director.* Gain a working knowledge of the Maintenance Management and Work Order system to assist and provide coverage for Facilities Manager when needed.* Schedule and obtain documentation for the completion of required regulatory inspections of medicalequipment and building systems.All other responsibly related duties as assigned.QUALIFICATIONS (knowledge, skills, abilities)* Three years related experience at professional level at an intermediate level of responsibility preferred.* Minimum of two years of college preferred.* Leadership abilities, good judgment, ability to work under pressure.* Proficiency in general office equipment* Proficient in the MS Office Suite* Strong organizational skills and ability to multitask* Strong verbal and written communication skills* Must work well in a fast paced environmentPosted by StartWire.


• Location: San Francisco

• Post ID: 73123058 sf is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017