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Posted: Monday, September 25, 2017 12:07 AM


Assistant to the Registrar

Employer Starr King School for the Ministry
Location Berkeley, California
Salary DOE
Job Function Administrative / Clerical
Focus Areas Education
Position Type Part Time
Degree Level Some college
Willingness to Travel Not willing to travel
Experience Level Administrative

Assistant to the Registrar (This position reports to the Registrar)

The registrar facilitates the administration of the school’s educational work by maintaining the school’s educational records (e.g. consortial course filing, transcripts, and grades) and overseeing the school’s registration processes. The role functions as a member of the educational working group.

The assistant to the registrar assists the registrar and acts as back-up for some key processes. The role functions as a member of the educational working group. The assistant to the registrar acts as a liaison for work that includes the offices of the Registrar, Dean of Faculty, Student Accounts and Dean of Students.

Starr King School for the Ministry is a member school of the Graduate Theological Union in Berkeley, Calif. and educates a diverse and multi-religious student body for Unitarian Universalist ministry, counter oppressive social justice work, and liberative, multi-religious leadership.

Job Duties:


Provide support to Registrar and students by:

Maintain student files / student transcripts as directed by the Registrar
Responding to student inquiries ex., early, general, and late registration
Update information in Colleague/Populi database system to maintain accurate records for student as directed by Registrar and other Management Team members
Update contact information in Colleague
Insure correct contact information is available
Providing educational Colleague data for working groups as directed by the Registrar
Create student files and handle student file requests
Process transcript requests
Support Commencement by assisting the Registrar with commencement ceremony
Assist registrar in creation of yearly student handbook
Generate library cards for students, faculty and staff as needed
Process academic and employment verification request
Other duties as assigned

Strong attention to detail
Excellent organizational skills and time management
Ability to appropriately handle sensitive/confidential information
Ability to handle multiple projects simultaneously
Strong written and verbal communication skills
Strong interpersonal skills
Proficiency in MS Office Suites
Willingness to work in a diverse environment, on social justice issues, or in interfaith context
Filing, copying, faxing, and scanning
Experience with Wordpress is a plus
Experience with SIS (Colleague and/or Populi) is a plus
Ability to maintain professional boundaries with board, staff, faculty, students, donors, and other constituents

Ability to answer e-mails and requests in a timely and accurate manner
Ability to prioritize tasks, follow through, and meet deadlines on paperwork and projects
Self-directed, able to navigate through SKSM Handbooks, manuals, and website for direction on processes and guidelines
Proactive problem solving skills
Orientation towards collaborative and cross-functional team environment
Ability and willingness to listen to and incorporate feedback from supervisor in daily work
Ability and willingness to discern when it is appropriate to request input to supervisor
Ability to represent SKSM appropriately with prospective students, donors, colleagues in our larger consortium, the Graduate Theological Union, and general public

Experience in a responsible administrative position required; experience in higher education administration highly valued.

The Dean’s Office, and other Offices as needed.

This job description is intended as a guide for the performance of your job and it is not a contract of employment. SKSM retains the discretion to modify this job description at any time.

This is one-year part-time position. 20 hours a week with some benefits. Send your cover letter and resume to Sonsiris Tamayo (

• Location: San Francisco

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