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Posted: Thursday, July 6, 2017 6:47 PM

Job Description JOB TITLE: Executive Administrative Assistant DEPARTMENT: President FLSA: Non-exempt REPORTS TO: President/CEO REVISED: 4/1/2017 OBJECTIVE: The purpose of this position is to provide administrative and secretarial support for the President and the organization. In addition to clerical duties, performs expense audits, obtains supplies, and works on special projects. Answers non-routine correspondence and assembles and archives confidential and sensitive information. This requires interacting with people, internally and externally, at all levels of the organization. Essential Functions 1. Timely renewal of federal, state, county and city licenses and permits. Includes but is not limited to: DOT, UCR, BIT, Heavy Vehicle Use Tax. Schedules fire extinguisher inspections. 2. Manages multiple fleet responsibilities, including but not limited to: timely renewal of DMV registrations for multiple vehicles in multiple states; insurance, driver & vehicle lists including CA and out of state driver abstracts. Arranges random drug testing of company drivers. 3. Maintains and updates information for business insurance, including but not limited to: all assets covered by general liability. 4. Initiates and manages general liability claims. 5. Supports Human Resources functions, including but not limited to: maintaining mandatory labor law postings; insure employees complete mandatory training, including but not limited to: sexual harassment and discrimination, CPR and first aid, AED, OSHA; assists with recruitment - advertises and manages external job postings, arranges pre-employment background screens and schedules drug tests; 6. Multiple office support duties including but not limited to: interacting with outlying locations and corporate departments; managing postage meter and HVAC system; processing FedEx billing; auditing and recording invoices; maintaining files; issuing revised PO’s; auditing gas card usage, auto allowance mileage and annual driving abstracts. 7. Works with CEO and owners to ensure proper archival of company documents. 8. Coordinates ergonomic evaluations. 9. Enters data on computer to generate sales documents, spreadsheets and other company forms. 10. Requires consistent, reliable attendance, on-site, Monday through Friday, 8 hours per day. 11. Occasionally lifts and carries boxes up to 10 pounds. Other Duties 1. Maintains emergency food supply and medical equipment kits 2. Prepares financial documents for shredding, ship Monthly Binders to locations 3. Runs errands 4. Works independently and with others on special nonrecurring and ongoing projects 5. Acts as project manager as directed 6. Assigns tasks and duties under the direction of the President. Minimum Qualifications 1. Experience using fax and copy machines and other office equipment 2. Proficient in Microsoft Excel, Outlook and Word software 3. Pleasant & professional demeanor 4. Stellar organizational skills and attention to detail 5. Excellent communication skills – both written and oral 6. Ability to cross train and fill in for other personnel as needed 7. Ability to work independently and also collaborate with others 8. Ability to problem solve and trouble shoot 9. Behave in a courteous and professional manner under stress 10. Possess a valid driver’s license and own transportation 11. High School Diploma or GED Preferred Qualifications 1. Prior experience as Administrative Assistant 2. Prior experience successfully working with government agencies 3. AA or Bachelor’s Degree Physical Environment/Working Conditions This position is in a two-story corporate office that has no elevators. This job description is an overview of the position. It is not intended to be a comprehensive list of all activities, duties or responsibilities required. Equal Opportunity Employer · This position is Full Time · This position is eligible for Group Medical and Dental Insurance · Position is eligible for Sick Leave · Position is eligible for Paid Vacation after 1 year of service · Position is eligible for 401k after 1 year of service · Please apply on-line No recruiters

Source: http://www.juju.com/jad/00000000a6d9c4?partnerid=af0e5911314cbc501beebaca7889739d&exported=True&hosted_timestamp=0042a345f27ac5dccf81ef56b92dc1c4431152f754dd2ef384966fce5896b62e


• Location: San Francisco

• Post ID: 73140283 sf
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