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Posted: Wednesday, September 6, 2017 3:15 PM

Requisition Number: SS:11614
Area of Interest: Administration
Organization: Corporate
Brand/Division: Shared Services
Position Type: Full:time
About the Role
We are seeking a positive, dynamic Executive Assistant to provide administrative support to the Executive Vice President, Chief Talent Officer with day:to:day tasks and needs. In this role you will provide general support as needed to the Talent department and maintain a safe and pleasant office environment, with superb attention to detail and customer service.
Youre excited about this opportunity because you will...
* Strategically manage and maintain the executives schedule so that work days are efficiently organized. Follow executive between two campuses.
* Plan, coordinate and execute meeting set:up and events. Including room set:ups, light catering, Audio/Visual set up, attendance tracking and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings.
* Plan all aspects of domestic and international travel, optimizing and balancing executives time with cost of travel. Includes forecasting and managing to the travel budget.
* Prepare expense reports for the executive. Review and approve expense reports for direct reports in accordance with company travel policy.
* Phone support for executive and back up support for other executives as needed. Includes answering, screening, taking messages/gathering information and re:directing to the appropriate person or team.
* Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
* Draft and edit communication in the voice of the executive and company.
* Resolve time sensitive issues with a high degree of precision and professionalism.
* Maintain hard and soft copy filing, including departmental organization charts for the company, annual budget book, department contact lists and other items as directed.
* Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks.
* Handle multiple tasks, switching priorities and focus as needed. Build relationships with people and teams across the company to foster process improvement and resolve issues.
* Perform and prioritize special projects as directed; handle confidential and sensitive information.
* No task is too small approach.
Why you will love working at Williams:Sonoma, Inc.
* Were a successful, fast:growing company with an entrepreneurial vibe
* A technologically and data:driven business
* Competitive salaries and comprehensive health benefits
* Were at the forefront of tech and retail, redefining technology for the next generation
* Were passionate about our internal and external clients and live/breathe the client experience
* We get to be creative on a daily basis
* A smart, experienced leadership team that wants to do it right and is open to new ideas
* We believe in autonomy and reward taking initiative
* We have fun
Were excited about you because you have...
* Minimum 5 years of experience as an executive assistant.
* Strong verbal and written communication skills.
* The ability to effectively prioritize and work on multiple projects in a deadline driven environment.
* Excellent, professional customer service and respond to requests quickly under pressure.
* Proactive problem solving skills; must be able to collaborate with others at all levels of the organization. Strong analytical skills.
* Excellent Outlook skills for Calendar, Power Point, Excel, Word and email.
* The ability to handle highly confidential information with the utmost discretion.
About Williams:Sonoma, Inc.
Founded in 1956, Williams:Sonoma, Inc. is the premier specialty retailer of high:quality products for the kitchen and home


• Location: San Francisco

• Post ID: 81324142 sf is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017