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Posted: Wednesday, September 6, 2017 3:15 PM

Requisition Number: SS:11614
Area of Interest: Administration
Organization: Corporate
Brand/Division: Shared Services
Position Type: Full:time
JOB DESCRIPTION
About the Role
We are seeking a positive, dynamic Executive Assistant to provide administrative support to the Executive Vice President, Chief Talent Officer with day:to:day tasks and needs. In this role you will provide general support as needed to the Talent department and maintain a safe and pleasant office environment, with superb attention to detail and customer service.
Youre excited about this opportunity because you will...
* Strategically manage and maintain the executives schedule so that work days are efficiently organized. Follow executive between two campuses.
* Plan, coordinate and execute meeting set:up and events. Including room set:ups, light catering, Audio/Visual set up, attendance tracking and materials distribution. Provide agendas, detailed data, information and resources to the executive in preparation for meetings.
* Plan all aspects of domestic and international travel, optimizing and balancing executives time with cost of travel. Includes forecasting and managing to the travel budget.
* Prepare expense reports for the executive. Review and approve expense reports for direct reports in accordance with company travel policy.
* Phone support for executive and back up support for other executives as needed. Includes answering, screening, taking messages/gathering information and re:directing to the appropriate person or team.
* Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
* Draft and edit communication in the voice of the executive and company.
* Resolve time sensitive issues with a high degree of precision and professionalism.
* Maintain hard and soft copy filing, including departmental organization charts for the company, annual budget book, department contact lists and other items as directed.
* Process invoices and order supplies in COUPA. Manage time cards in KRONOS and EZLABOR. Utilize other company systems and platforms as needed for various tasks.
* Handle multiple tasks, switching priorities and focus as needed. Build relationships with people and teams across the company to foster process improvement and resolve issues.
* Perform and prioritize special projects as directed; handle confidential and sensitive information.
* No task is too small approach.
Why you will love working at Williams:Sonoma, Inc.
* Were a successful, fast:growing company with an entrepreneurial vibe
* A technologically and data:driven business
* Competitive salaries and comprehensive health benefits
* Were at the forefront of tech and retail, redefining technology for the next generation
* Were passionate about our internal and external clients and live/breathe the client experience
* We get to be creative on a daily basis
* A smart, experienced leadership team that wants to do it right and is open to new ideas
* We believe in autonomy and reward taking initiative
* We have fun
REQUIREMENTS AND QUALIFICATIONS
Were excited about you because you have...
* Minimum 5 years of experience as an executive assistant.
* Strong verbal and written communication skills.
* The ability to effectively prioritize and work on multiple projects in a deadline driven environment.
* Excellent, professional customer service and respond to requests quickly under pressure.
* Proactive problem solving skills; must be able to collaborate with others at all levels of the organization. Strong analytical skills.
* Excellent Outlook skills for Calendar, Power Point, Excel, Word and email.
* The ability to handle highly confidential information with the utmost discretion.
About Williams:Sonoma, Inc.
Founded in 1956, Williams:Sonoma, Inc. is the premier specialty retailer of high:quality products for the kitchen and home

Source: https://www.tiptopjob.com/jobs/71747590_job.asp?source=backpage


• Location: San Francisco

• Post ID: 81324142 sf
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