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Posted: Sunday, February 4, 2018 3:58 PM

Do you thrive in fast-paced, creative environments? We are looking for an organized and motivated Office Assistant to serve as the primary point of contact for most questions and needs, including greeting vendors and clients, answering all phone calls emails, arranging mail and FedEx pick-ups, and arranging all catering. We are partnering with a well-known advertising and marketing agency located in the heart of San Francisco looking for an Office Assistant! The ideal candidate has 6+ months experience in a senior administrative capacity and enjoys a challenge. We are motivated to the fill the Office Assistant role before the end of the week so apply ASAP if you qualify! Duties Responsibilities: * Create and manage systems to keep the SF Office running efficiently * Manage multiple office calendars, schedule conference rooms, keep the copy/supplies room organized and stocked, and the overall constant cleanliness * Assist Finance department on various projects as needed * Monthly reconciliation of credit cards including tracking purchases through company cards * Assist HR department with greeting candidates and other HR related projects * Continually contribute to the complete processes of onboarding and off boarding employees * Monitor all IT vendor work order requests, maintain an up-to-date record, assist with purchasing, and distribution of constantly moving computers * Responsible for scanning every "spam" email sent to internal client email addresses and monitoring relevant requests * Keep office documents up to date and organized such as the internal phone list, passwords file, and office policies * Identify and implement ideas to make the office environment enjoyable and inviting for all employees * Serve as Executive Assistant to CEO and Founder; duties include scheduling meetings, coordinating travel, preparing reports, setting up conference rooms for client meetings * Act as the liaison with Building Management and cleaning crews, IT/HelpDesk, and vendor services * Responsible for open/close of office during the week * Responsible for office organization including functionality, appearance, and cleanliness * Stock general office area, office lobby, conference rooms and kitchen * Responsible for keeping general areas clean and tidy * Complete other tasks and projects as they arise OfficeTeam is the world's leader in professional staffing for office support jobs, focusing exclusively on the temporary and temporary-to-full-time placement of professionals in the administrative field. We are faster at finding you work because of the depth of our client network. Specifically, our professional staffing managers connect with thousands of hiring managers in North America every week to find your office support job opportunities. We evaluate all of our OfficeTeam temporaries' skills and match them with the needs of top employers in their area. Apply for this job now or contact us today at 888.981.6731 for additional information. All applicants applying for US job openings must be authorized to work in the United States. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. (C) 2017 OfficeTeam. A Robert Half Company. An Equal Opportunity Employer M/F/Disability/Veterans. By clicking 'Apply Now' you are agreeing to Robert Half Terms of Use. *Req ID:* 00410-9501066628 *Functional Role:* Account Executive/Staffing Manager *Country:* USA *State:* CA *City:* San Francisco *Postal Code:* 94118 *Compensation:* DOE *Requirements:* Skills Knowledge: * 6+ months of senior administrative or executive assistant experience * Display professional and positive phone and email etiquette; excellent command of the English language * Careful attention to detail, initiative to identify and solve problems * Must have the ability to handle crisis situations, both over the phone and face-to-face * Ability to interact in a supportive and professional manner with clients and executive as well as agency staff * Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications for meeting note taking * Excellent organizational, oral, and written communication skills; is a collaborative communicator * Experience with department budget management * Ability to multi-task, work independently, and as a team member * Ability to maintain composure when working under pressure * Ability to use good judgment and discretion daily as well as when presented with confidential information Compensation is competitive depending on experience. This is a contract-to-hire opportunity based on performance. If you or someone you know is on the hunt for a new, exciting, and challenging opportunity with exposure to some of the top advertising executives in the Bay Area apply today! To Apply: send your updated resume in Word Document format to Carina Whaley, Division Director at san.francisco@officeteam.com to be considered. Next steps include a phone screen to move forward with an in-person interview. I look forward to hearing from you!

Source: http://www.juju.com/jad/00000000i9j4rh?partnerid=af0e5911314cbc501beebaca7889739d&exported=True&hosted_timestamp=0042a345f27ac5dcf75f90499fad8c3088e438ede98045f07e6928698f52f706


• Location: San Francisco

• Post ID: 96066627 sf
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