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Posted: Thursday, October 26, 2017 12:03 AM

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AIDA (www.aida-americas.org) is an environmental nonprofit organization that uses the law to protect the environment, primarily in Latin America. We work in partnership with communities and local organizations to promote clean energy alternatives, protect human health, safeguard indigenous and traditional communities, and protect fisheries and marine resources. AIDA’s 25 team members are based throughout the Americas.

The Organizational Executive Assistant supports AIDA’s Co-Executive Directors based in San Francisco and Mexico City, and works closely with our fundraising, communications, and administrative teams. The position is based in San Francisco and can be part or full-time depending on the qualified candidate. For part-time applicants, we are open to job sharing arrangements with a set schedule.

We are looking for a self‐starter with strong interpersonal skills who is able to work both collaboratively and independently.

RESPONSIBILITIES:

General:

· Provide support as needed to AIDA Co-Executive Directors and fundraising team.
· Help with meeting scheduling and travel arrangements.
· Assist with the review of time and expense reports.
· Purchase equipment and interface with the AIDA team regarding IT matters.
· Assist with document preparation, proofing, and formatting.
· Help manage special initiatives and events.
· Recruit and manage local interns and volunteers.
Fundraising:
· Work with fundraising team to ensure that individual and institutional donors and prospects receive appropriate and timely online and printed communications.
· Assist with production of email and printed appeals.
· Prepare gift acknowledgement letters and other correspondence.
· Research individual and institutional donors and prospects.
· Maintain donor database (Salesforce).
· Assist individual donor manager in creating and organizing events and campaigns to reach new donors.
Communications:
· Organize and maintain AIDA email contacts database.
· Coordinate production of monthly communications analytics report.
· Assist with production and design of branding materials: Annual reports, Community updates, Cards, Invitations, etc.
· Create and edit powerpoint presentations
· Maintain AIDA alumni facebook network.
· Help maintain photo database and make contacts with volunteer photographers.

QUALIFICATIONS:

· Excellent analytical and communications skills, as well as creativity.
· Proficiency in Spanish.
· Solid knowledge of MS Word, Excel, Powerpoint.
· Excellent attention to detail, including proofreading and copy-editing skills.
· Highly organized and able to handle multiple projects with competing deadlines.
· Well-developed online research skills and ability to learn database management and administration. (Constant Contact, Salesforce, Classy)
· Professional, positive, and approachable attitude; ability to work and communicate with a diverse group of people; discretion and diplomacy a must.
· Demonstrates awareness and sensitivity to the needs and concerns of individuals from diverse cultures, backgrounds and orientations.

DESIRABLE QUALIFICATIONS:
· Native Spanish speaker.
· Adobe Photoshop, In-Design or other design program experience.
· Experience using Salesforce or Classy.
· Relevant experience working with nonprofits or for environmental justice.

AIDA maintains a policy of providing equal opportunity to all qualified persons and reaffirms its commitment that there shall be no discrimination against qualified applicants, employees or volunteers on the basis of age, ancestry, color, creed, disability, marital status, medical condition, national origin, race, sex, sexual orientation or veteran’s status.


To apply, please submit your resume and cover letter to: aida@aida-americas.org with the subject line, “Executive Assistant, San Francisco.” We aim to make a hire by mid-October. Pay is negotiable depending on experience, with a compensation range of $40,000 - $50,000 for full time work.

If interested in a part-time position, please specify the hours to be worked and explain your other time commitments. Please send only requested documents, and communicate via email.

• Location: San Francisco

• Post ID: 81854207 sf
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