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Posted: Wednesday, September 20, 2017 12:06 AM

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Special Events Intern
Scleroderma Research Foundation – San Francisco, CA 94104
Paid – Part-time, Internship

About The Scleroderma Research Foundation

The SRF is America’s leading nonprofit investor in medical research aimed at discovering improved therapies and, ultimately, a cure for people living with scleroderma. The Foundation was established in 1987 by patient and activist Sharon Monsky, who knew that a cure would not come during her lifetime but that she could make a difference for countless others. Sharon lost her battle in 2002 but the SRF continues to press forward in her honor now providing $1,500,000 in research grants annually.

Led by a Scientific Advisory Board comprised of some of the most distinguished minds in science, the SRF program brings together experts from the fields of immunology, molecular biology, genetics and vascular biology. The SRF supports talented scientists at leading institutions including Dartmouth, Harvard, Johns Hopkins, Northwestern, Stanford, University of California San Francisco and others.

The Foundation’s collaborative approach is enabling researchers from around the world to partner with each other and develop an understanding of how scleroderma begins, how it progresses and what can be done to slow, halt or reverse the disease process. In addition, the SRF provides funding to establish and grow Scleroderma Centers of Excellence where clinicians can evaluate standards of care, scientists have instant access to tissue samples and new physicians can be trained.

Position Description

This is a part-time (up to 20 hours per week) three-month term with possibility of extension (October 2017-December 2017) entry level position for a young professional interested in gaining experience with Special Events, fundraising and not-for-profit work, with a small but impactful organization that has raised over $40 million through its signature fundraiser. The most recent event raised an Organizational record of $1.4 million dollars. The Intern will assist the Special Events and Outreach Manager with event and outreach related tasks and duties, including record keeping, research, attendee tracking, and more. Additionally, the intern will assist other SRF staff and leadership with specific projects. As a member of the SRF’s small team, the intern will be working on a variety of areas throughout the Organization. This is a great opportunity to gain exposure and skills working at a non-profit and in the field of event management, assisting with the production of fundraising gala events that boast top tier entertainment and culinary talent.

Primary Responsibilities

The primary responsibilities of the Intern are outlined below. General office hours are Monday through Friday, 9am to 5pm. The Intern’s schedule can be flexible within those hours. A limited number evenings and weekends may be required for on-site events.

Event Management Support and on-site coordination: The Intern will be an important member of the team and will assist the Special Events Manager with a number of event related tasks including vendor coordination, lodging and transportation, preparing and printing event elements and signage. The Intern may also assist with venue research and researching event management tools, products, and platforms. During events, the Intern will assist with on-site coordination which can include receiving deliveries, set-up, seating coordination, registration management, guest relations, volunteer coordination and auction check-out.

Project Support: The Intern is responsible for assisting the SRF staff with a variety of office and program projects including web development, donor tracking, social media, communications, webinars, peer-to-peer fundraiser engagement, and more.

Record Keeping and Maintenance: The Intern will assist in ensuring events data is current and accurate, documents and files are appropriately stored and/or filed, which may include updating templates, seating spreadsheets, and timelines. Can also include archival and organization projects.

Attendee Tracking: The Intern will be an integral part in assisting with the tracking of event attendees, Guest and Sponsor RSVPs. Events can include anywhere from 350 to 700 attendees and accurate tracking is crucial to the efficiency of the event work flow.

Auction Support: The Intern will assist the Special Events Manger and SRF Team with tracking auction donation information, communication and follow up with auction donors & winners, and preparing auction items for shipment, as needed.

Requirements/Qualifications

Candidates considering applying for this position should have the following qualifications:
· 4-years college degree
· Interest in, or passion for event management or not-for-profit management. Experience at other non-profit Organizations a plus.
· Experience in an office setting with fundamental administrative skills
· Intermediate or advanced skills in the Microsoft Office Suite (Word, Excel, Outlook, and Power Point)
· Experience using event platform tools including Cvent, Eventbrite, Social Tables, and Classy a plus
· Experience working with databases (Raiser’s Edge) a plus
· Excellent interpersonal skills with the ability to communicate effectively with the public, board members, and staff
· Excellent organizational skills, detail-oriented, and the ability to juggle multiple tasks, can prioritize and manage own workload


To Apply

To apply for this position, please email a cover letter and resume to mspinelli@sclerodermaresearch.org.

• Location: San Francisco

• Post ID: 79913718 sf
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